Monday, April 1, 2019

Exhibit Set-up. . . . . . . . . . . . . . . . . . . . 3:00 PM – 6:00 PM

Tuesday, April 2, 2019

Exhibit Set-up if needed  . . . . . . . . . .  .   7:00 AM

Exhibits open . . . . . . . . . . . . . . . . . . .   8:00 AM – 5:00 PM

Wednesday, April 3, 2019

Exhibits open . . . . . . . . . . . . . . . . . . .   8:00 AM – 5:00 PM

Thursday, April 4, 2019

Exhibits open . . . . . . . . . . . . . . . . . . .   8:00 AM – 12:00 PM

Exhibitors are welcome to stay the duration of the conference for the times listed above. However, we respect your time and understand if you need to modify your schedule. Please consider contributing a door prize, which will be given at 8:45 AM at the start of the Opening Plenary on Thursday, April 4. Exhibitors do not need to present to deliver the door prizes. In year’s past, we find that most Exhibitors leave at the end of the day Wednesday, however that is left up to your discretion. If you anticipate staying through the close of the conference on Thursday, please let us know in the comments section during registration so that we may plan accordingly.

 

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Exhibitor Fee Structure

Exhibitor Fee - $300

Reduced Exhibitor Fee for Bronze Partners ($500 level) - $225 

Non-profits Exhibitor Fee - $175

*Silver Partners ($1000 level) and Gold Partners ($2500 level) - Free 

The fees above covers lunches and snacks for one person for both days and a 6’ skirted table/chair.  If you require electricity, internet hook-up or other special services, those arrangements are handled directly with the conference center.

Additional Table - $200 due to space limitations, only 1 additional table per exhibitor is available. 

Non-profit Additional Table - $100 due to space limitations, only 1 additional table per exhibitor is available. 

Additional Meal Voucher - $125 per person               

Bag-Drop Advertising Option - $75

There are additional options for sponsoring a lunch ($2,500) or snack ($1,000) at our annual conference.  In doing so, a representative from your organization would be given a set time to speak to the group at large.  Arrangements would be made on an individual basis with Dawn Ault


Hotel Information

HOTEL OPTION 1

Holiday Inn Bristol Convention Center

3005 Linden Drive, Bristol, 24202

Telephone: 276-466-4100

Room Rate: $89.00 Single/Double-$99.00 King (prevailing per diem rates apply)

Parking: Free

Hotel Cut Off: March 10, 2019


HOTEL OPTION 2

Fairfield Inn & Suites

923 East Main Street, Abingdon, VA 24210

Telephone: 276-619-5501

Room Rate: 2019 per diem rates (prevailing per diem rates apply)

Parking: Free

Hotel Cut Off: February 28, 2019